G4S - Use of Body Cameras
BCC have been working with G4S to further understand the Body Cameras that are going to be worn by all G4S cash collection officers and the impact that this will have on schools, please see the below information:
Any footage stored is kept no longer than required, is kept securely and can only be accessed by authorised people. G4S is processing such data in accordance with the “legitimate interests” condition that is provided for under GDPR; these legitimate interests include: assisting the police with a criminal investigation, providing a safer working environment for our CVIT drivers, deterring future attacks on CVIT drivers, providing a safer environment for our customers and the general public.
Having assessed the differing Body Worn Video (BWV) solutions on the market G4S Cash Solutions decided to deploy a Home Office approved device that is widely utilised by UK Police Forces.
Aims and Objectives
The aim of the deployed technology is to assist in Cash Van In Transit ("CVIT") crime reduction and use in high risk areas as part of a wider suite of risk mitigation technology and equipment.
The equipment captures evidential compliant footage of offenders during CVIT attacks or suspicious incidents.
How the Technology Works
The Body Worn Video equipment takes the form of a ‘badge’ that is worn on the crew’s body armour and where deployed, it is active while G4S carry out CVIT service. These services may include daytime CIT services and Out-of-Hours ATM services. In the event of an incident that would require the Police to be called the G4S crew will have the ability to capture evidential video and audio footage.
When deployed, the BWV device is “always on” recording constantly into a buffer memory which is being constantly “over written” every few minutes. In the event of an incident, the G4S crew trigger the camera and the buffer memory is saved along with footage from the point of triggering the BWV device. In this way, the device will provide the Police with footage of the incident from time of triggering as well as the moments leading up to the incident.
If there is no incident of note or concern throughout a CVIT service, with the device automatically overwriting every few minutes, any footage previously captured within a customer premises would be erased and not recorded by the time the G4S vehicle moves to the next customer site or returns to its home base.
Use of the Recorded Footage
G4S are the Data Controllers of the information collected and will be legally responsible for compliance with GDPR in line with the Information Commissioners Office (ICO) guidance.
The BWV unit can only be downloaded once back in the G4S base, and only authorised members of the G4S Cash Solutions Risk Management team are able to view and pass the footage to the Police, and under a prescribed procedure.
A copy of any customer related footage handed to the police for evidential purposes can also be made available to the G4S’s customer, upon request, for verification and continuity of any investigations.
Footage captured cannot be viewed on, or removed from the device. All saved files are encrypted, totally secure and cannot be extracted from the device in the event of the unit being lost or stolen.
Every video frame is date and time stamped and all “views” of the footage are also recorded by the software system to provide a full audit trail for the Crown Prosecution Service.
Any footage that is recorded but not sent to the Police is automatically erased after 30 days. The system is widely used by Police forces in the UK and is fully compliant with all data protection legislation.
Action Schools should take
As a school you are advised to inform parents and update your GDPR compliant Privacy Notices (on your websites) to state that G4S will be wearing body cameras when performing cash collections on school grounds. Please inform the parents that the footage captured is overwritten every few seconds, apart from in the event of the body camera being activated (in the event of an attack).
In the event that a body camera is activated the footage can only be accessed by authorised personnel at G4S as all footage is encrypted.
Please refer parents to your updated Privacy Notices.
Parental consent will not be required due to the legal basis of this activity.
Landlord Approval Asbestos Help & Guidance
Please Note! No works should commence before Landlord Approval is granted.
Asbestos-related support evidence clarifications for landlord approval applicant schools
1. Asbestos refurbishment/demolition survey
When you commission a survey targeted specifically at the area to be affected by the proposed works, please ensure that the contractor chosen is UKAS accredited for Inspection (and not just a lab accredited for Testing, see also the attached UKAS leaflet), as otherwise we will not be able to accept the survey report as landlord approval support evidence and you will be asked to carry out the survey again. You can find a list of accredited contractors here: www.ukas.com/browse-accredited-organisations/?org_cat=381&type_id=12
2. Air clearance certification following asbestos removal
Where asbestos-containing materials (ACM) present on the site of the intended works need to be removed and disposed of, and an air clearance certificate issued upon completion of the removal, the organisation certifying the air clearance needs to be UKAS accredited AND appointed directly by the school, and not by the asbestos removal contractor, in order to avoid any conflict of interests.
3. Asbestos awareness training certificates for contractor staff (or evidence of internal asbestos awareness training) – preferably no older than 12 months
If necessary, the contractor can find training providers listed on the UKATA (UK Asbestos Training Association) site www.ukata.org.uk/training-provider-directory/web-category/asbestos-awareness/, where they can search for a provider close to their location. Some providers also offer asbestos awareness training online www.ukata.org.uk/training-provider-directory/web-category/e-learning/ , where one can complete the training in one session and have the certificate emailed back to them straight away on completion.
4. Confirmation of how the contractor will deal with the eventuality of encountering any previously undetected, possibly asbestos-containing materials (ACM) during the works (even when a refurbishment survey has been carried out)
This confirmation can either be:
• included in the general risk assessment/method statement (RAMS) submitted for the works, or in the form of a separate RAMS specifically for this purpose, or
• a written declaration emailed to us by the contractor, stating that they will follow the HSE (Health & Safety Executive) em1 guidance (see attached em1) in such an eventuality. For example: "We confirm that in the event of encountering any previously undetected, possibly asbestos-containing materials during the works, we will deal with them according with the HSE em1 guidance, which we are fully familiar with."